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Privacy Policy

Last updated: [16/03/2026]

Fairlop Rovers Football Club (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and store your information when you use our website and services.

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1. Information We Collect

We may collect:

  • Personal details such as your name, email address, phone number, and date of birth

  • Payment details when you book or pay for sessions (processed securely by our payment provider)

  • Emergency contact information (for players)

  • Medical or allergy information where relevant

  • Website usage information through cookies or analytics tools

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2. How We Use Your Information

We use your data to:

  • Manage player registrations and session bookings

  • Process payments and send payment confirmations

  • Communicate with you about training, fixtures, and club news

  • Meet our safeguarding and health & safety obligations

  • Comply with legal and regulatory requirements

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3. Legal Basis for Processing

We process your personal data on the following bases:

  • Contractual necessity – to provide the services you request

  • Legal obligation – to meet safeguarding and reporting duties

  • Consent – where you have opted in to communications or provided medical details

  • Legitimate interest – for running and promoting club activities

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4. Sharing Your Information

We may share data with:

  • Coaches and volunteers (only as needed for player management)

  • Our payment service providers

  • Football governing bodies (e.g., local FA)

  • Medical professionals in case of emergency

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We do not sell or rent your data to third parties.

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5. Data Storage and Security

Your personal data is stored securely on password-protected systems. Payment information is handled by third-party payment processors and not stored by us.

We take reasonable steps to protect your data, but online transmission can never be completely secure.

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6. Retention of Data

We retain personal data only for as long as necessary to fulfil the purposes above or as required by law (e.g. safeguarding or tax rules).

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7. Your Rights

You have the right to:

  • Request access to your data

  • Correct inaccurate information

  • Withdraw consent (where applicable)

  • Request deletion of your data, subject to legal requirements
    To exercise any of these rights, contact us at [insert contact email].

If you are unhappy with how we handle your data, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk.

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8. Cookies

Our website may use cookies to improve user experience and analyse traffic. You can control or disable cookies through your browser settings.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a new “Last updated” date.

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10. Contact

For privacy-related queries, contact:
Email: info@fairloproversfc.co.uk

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